WEDDING NOTES™ - The Caterer

Once the groom is chosen many brides-to-be consider the selection of the reception site the next most important decision to be made.  This is the person that will create a memorable party for your celebration.  The service they deliver, the food they prepare and the flair with which it is served will make a lasting impression on your guests.  So pick a good one by doing your research.

Some hints that make a difference:

• ·         Always go for a meet and greet with the caterer or banquet manager you are considering.
• ·         Book them early.  The best ones are usually widely recommended and sought after.  Consider a year in advance if you have that much time.
• ·         Always ask for their professional credentials.  You'll want someone who is state certified and is a member of a professional organization.
• ·         Ask for proof of liability insurance.  Without it, you could be sued for guest's food poisoning.  It has happened.
• ·         If the vendor you are considering is relatively new, ask for references - and check them.
• ·         Check if you are required to use one of their "package receptions" or can you design your own.
• ·         Check on the availability of rental items - chairs, linens, dishes etc.  Can you bring in your own resource or are you committed to their facility.
• ·         Check on the number of events that may be booked at the same time as yours.  Can the facility handle that traffic load?  How's the parking?  Are there enough bathrooms?
• ·         Who will be the onsite event manager the day of the wedding?
• ·         If you have decided on a vendor, make sure you have a solid contract with that person.  It should cover all of the items related to the event that you have discussed.

If the parents of the bride are likely to be held up with post ceremony photographs, they should arrange for a couple to be the official host and hostess of the reception.   This couple should arrive at the facility well before the wedding party and liaison with the caterer.  They should review the terms of the contract and make sure that everything is in place prior to the start of the reception.  Be sure that the

caterer knows the official status of this couple."